Osher Lifelong Learning Institute at the University of Delaware in Lewes
Council Minutes
Frederick Thomas Building
August 23, 2018

In attendance: Bill Sharkey (chair),  Anna Moshier,  Renee Moy,  Gerri Stephenson, Craig Haggerty, Joan Sciorra, Lynn Kroesen,  Bud Zimmerman, Pete Feeney, Bob Comeau, Connie Benko, Karen Schaub,  Paul Collins,  Kathy Henn, Bill Ashmore, John Lafferty, Sabatino Maglione, Ruth Barnett.   Quorum Present.

Bill Sharkey called the meeting to order at 1:00 p.m.   

Agenda:  The agenda for the August 23, 2018 Council Meeting was approved.

Minutes:  The Minutes from the June 19, 2018 Lewes OLLI Council Meeting were approved.

			Motion to approve:  Bud Zimmerman 
			Second:  Paul Collins
				Passed unanimously 

Staff Report:  

Anna Moshier:  The moving out process from the former Dover facility is almost complete.
Registrations for the fall term are comparable to last year.   Course proposals for the January term will be due in early October.  A time line is in the preparation stage. 

Renee Moy:  373 full time and 193 semester enrollments for a total of 566 were recorded for Lewes and Ocean View for the fall term.

Committee Reports:

Academic Affairs: Bud Zimmerman 
	The new Catalog layout and style are pleasing.  Not many problems were reported in understanding the class locations.  Color coding might be used to further aid in location clarifications in the future.     
Communications:  Lynn Kroesen

The next Tides deadline will be Friday, October 12th, 2018.  The issue will include summer events as well as fall ones. 

Travel:  Joan Sciorra

The next New York City trip is scheduled for April 30 to May 3, 2019.  Sign up is currently scheduled for September 11th pending confirmation of the hotel booking.  Some spaces will be set aside for Ocean View and the Dover members will be invited to join in provided they can leave from Lewes area with the group. 

Social Committee:  Connie Benko
	
Activities during the summer included the play Footloose the Musical at Clear Space in Rehoboth Beach on July 17th, and the Twilight Cruise on August 1st which was changed to a cruise to the Light House.  The Walk-in Registration in Lewes on July 24 was well attended  but the turnout was less for July 25th .   The next Instructor and New Member Orientation will be held August 29th in Ocean View and August 30th in Lewes.  Happy Hours will continue at Irish Eyes and Big Fish. The Picnic is scheduled for October 10th. The Fall Luncheon will be held on November 27th at the Sands Hotel in Rehoboth.  A Gala to celebrate our 30th Anniversary is planned for February 16th at the Starboard in Dewey Beach. 

Development Committee:  Paul Collins

Robert Fulton was submitting an extension of our current lease to June 2020 to the School Board for approval.  Along with Anna Moshier, Paul had met with Bishop Jones at the Trinity Faith Christian Center on New Road seeking possibilities for additional class space.  The facility is very nice and there is adequate parking.  Meetings continue between the University of Delaware’s local Marine Science branch and ourselves. A building concept sketch was presented to the Council along with an architectural floor plan prepared by John Lester.  It contained 8200 sq. ft.  Nice features included skylights and a covered entrance over the driveway.  Joe Scudlark, Assistant Director Research Facility, has our requirements and an attempt is being made to see where we could share space. Next week the committee will meet with TJ Cournoyer, the Senior Director of Development at the University of Delaware.  Guidance for Fund Raising will be one of the concerns on the agenda. Robin Morgan, who is now the full time Provost, will tour our Lewes school on September  20th.   

Community Relations:  Craig Haggerty and Gerri Stephenson

The library displays have been installed in Rehoboth Beach, Milton, Selbyville, and South
 Coastal libraries.  31 members will attend the First State Ballet on the Freeman Stage this evening (August 23, 2018).  Upcoming events include:  Delaware Symphony Orchestra on September 10th with ten volunteers already recruited.  Volunteers are still being sought for the Coast Day scheduled for October 7th, Expo 55 on November 3rd, and the Lewes Historical Society’s Christmas House Tour on December 1st .  

Library:  Ruth Barnett

	Marie Isola was thanked for her work at the Library.  The Library cannot accommodate the large donation of material on International Dance which now needs placement elsewhere.

Long Range Planning:  Pete Feeney

	The fall luncheon speakers have all been contacted with confirmed responses returned from all but two.  Suggestions for speakers for the following term were requested. 

Scholarship:  Sabatino Maglione

	Several new people applied this year and 7 scholarships have currently been awarded out of 9 applicants.  

Financial*:  Karen Schaub
	Copies of the Financial Statements for June and July of 2018 were sent to all Council members. June is the close of our fiscal year (FY18) and July is the opening of the current fiscal year (FY19).  Surplus monies at the end of FY18 were moved to “Safe” funds to avoid losing them as the rules require.  $7,600 were transferred from Operations to the Equipment Fund; $5,200 were transferred from the Activities Fund to the Deferred Fund (to be transferred back in July); $5,000 were transferred from the Operations-Tuition to the Deferrred Fund (to be transferred back in July); $919.19 were transferred into the Reserve Fund from a year end sweep.  Operations: Revenue and Expenses in June were above budget but under $1000 gain for the year.  Activities: Income and expenses were below budget with income being greater than the expenses.  In the July report $5,200 were transferred from the Deferred Fund back to the Activities Fund; $5,000 were transferred from the Deferred Fund back to the Operations-Tuition.  Beginning  with FY19  Kent Osher and Lewes/Ocean View Osher will be reported on one Financial Report. Changes have been made in the Operations section to align with University of Delaware’s Operating Budget and a new fund section has been added, the Kent/Sussex Outreach Fund (used for rents, internet and maintenance expenses).    A Summary of the Financial Reports for FY18 is attached.

Old Business: None

New Business:   

The Instructor and New Member Orientations are scheduled for August 29 at Ocean View and August 30 at Lewes.
Coastal Day is scheduled for October 7.
Paul Collins added a suggestion that in light of our upcoming 30th Anniversary “congratulations” advertising should be sought for our next catalog.  

Next Meeting:  

The next meeting will be held at Lewes on Friday, September 14th at 12:30 p.m.    

Motion to adjourn:  Paul Collins
Second:  Karen Schaub
	Passed unanimously

Adjournment:  1:50 p.m. 				

									Kathy Henn
									Secretary

*Reports on File