Osher Lifelong Learning Institute at the University of Delaware in Lewes
Council Minutes
Fred Thomas Building
March 25, 2014

In attendance were council members Jack Boettger, Bob Comeau (chair), Bo French, Lynn Kroesen, Frank Meredith, Rob Morgan, and Carol West; librarian archivist Ruth Barnett; committee chair Joan Sciorra; program coordinator Anna Moshier; administrative assistant Renée Moy; Bill Ashmore, instructional support for Bethany; Ed Chamberlain, instructional support for Lewes; and University representative Linda Osoinach.

Bob Comeau called the meeting to order at 12:22 p.m.

The agenda was approved by consensus.

The minutes of the Council meeting on February 25, 2014, were also approved by consensus without amendment.

Staff:
Anna reported that we are evaluating new Bethany facilities.  

At her request, the Council approved by voice vote an expenditure of $113 for renewal of the Bethany-Fenwick Chamber of Commerce membership.  

Anna distributed a Projected Fall 2014 Semester Timeline for Lewes and Dover.  She noted that the date for the summer session’s Instructor Orientation is May 29th.

A revised budget for FY 2015 was distributed.  The need to correct the Other Revenue figure to carry over the previous year’s net was noted.  

Later in the meeting, Ed reported that the A/V mixers in the classrooms were working well.

Chair:
Bob asked about the possibility of consolidating all bulletin board information onto a couple of big boards to eliminate having notices hanging off strips along the halls.  Anna suggested considering a digital display for our notices such as the library uses, relegating the boards to carrying community notices on paper.  She will look into the cost.  A digital display can be ceiling-mounted or wall-mounted, and we already have flash drives for them.

University:
Linda reported that the University has approved hiring a part-time, benefited employee for the Dover program.  The Dover program has been running on a “casual labor” or “miscellaneous wage” workforce, paying by the hour worked.  The University has now redeployed one of its jobs to a position in Dover, which represents the University making a commitment to Dover.  This expense will not come out of Lewes budget.  Anna will help with the transition to the person filling the new position, and then will probably be returning to Lewes full-time, although in FY 2015 she will still be paid half by the University.

Committee reports (*indicates report on file)

Financial* (Jack Boettger)
Jack reported that at eight months into our fiscal year we are doing well.  Our income at this stage is $23k over budget, and our expenses are in line with income. 

Academic Affairs (Donna Beecher and Carol West)
Carol reported that everything is on schedule.  Anna added that Ed would draft a guide for instructors on how to use the equipment.

Communication (Lynn Kroesen)
The deadline for submission to the Tides is April 20th, but anything submitted before the luncheon on April 16th would be appreciated.

Travel  (Joan Sciorra)
For the New York trip on April 29th, 147 people have signed up.  The trip to the Barnes is on April 14th.

Community Relations* (Frank Meredith)
Frank asked when the catalogues for the summer semester are going out; Anna replied that they should be in the mail by the date of the luncheon, April 16th.

Library and Archives
Ruth reported that she is reorganizing them.  She also noted that the library is still warm.  (Meanwhile, in the office Renée is wearing a coat and has a space heater on.)

Social (Bernie Fiegel)
Renee reported for Bernie that Café Azafran in Lewes is closed, so Bernie is looking to Azafran in Rehoboth Beach.  The lunch numbers are at 150.  The program booklet is in Newark with marketing. The centerpieces and plants are on schedule.  The June 2014 catalog is in early production.  It has been decided not to offer free tickets to the luncheon.

New Business:
None

Next meeting:  
The next meeting was scheduled for April 28th at 10:30 a.m. in the Fred Thomas Building.

Bob adjourned the meeting at 12:53 p.m.

Respectfully submitted,

Rob Morgan, Secretary